Cleaning And Organizing Your Computer
It is good idea to think of your PC as an office. It stores files programs pictures. This can be compared to an actual office’s files machines & decorations. The operating system is the boss. With this image in mind think of an office you’ve visited that was slow & inefficient. There were probably many different reasons for the inefficiency. This is the same with a computer. There can be many items that slow down your computer. Perhaps the one most commonly overlooked is disorganization & clutter.
Disk Cleanup
An office can accumulate a lot of unnecessary files machines & decorations. This is the same with your computer. One of the best ways to keep this clutter under control is to perform a cleaning utility periodically. In Windows this cleaning utility will be called a “disk cleanup.” It removes a variety of unnecessary files depending on the options you have selected.
To perform a disk cleanup on Windows XP you can simply click on “my computer” under the start menu. Than right click on your “c drive” or “hard disk” & choose properties. Than click “disk cleanup” & follow the prompts. When selecting files to clean up or delete Windows will give you information to help you decide. When looking over the list of file types you would simple click on the name of the file type & read the description placed below in the description area. This will let you know if the files can be safely deleted. To select the file group just check the box next to the group name. When finished selecting press “OK” to finish.
Now performing a disk cleanup is not very time consuming just a couple minutes & it may save more time in the end by making your computer run faster. However a disk cleanup should be run periodically rather than just once in a great while. One way to make this run periodically is to make it a scheduled task. This will allow your computer to run it automatically with intervals & time of day determined by you. Yet you can always run it yourself periodically without creating a scheduled task.
Add or Remove Programs
The information given above can help you get rid of some unnecessary files but you may also need to clean out some unnecessary programs as well. This can be done using the “add or remove programs” utility in Windows. This is located in the control panel & lists all of your currently installed programs along with an option to uninstall them. It is good idea to browse through the add or remove programs utility every once in a while just to make sure that all programs are of usefulness.
If there are programs listed that are no longer used you can simply highlight the program & click the uninstall button. Windows will than begin the process to uninstall the program. In most cases to finish uninstalling a program it wise to restart your computer. This will dump & files that are held temporarily.
The add or remove programs utility is very useful but not all of the programs are listed up front. Programs that come pre-installed on your computer & the Windows operating system can also be uninstalled. For instance Outlook Express is default e-mail program that comes with the Windows XP operating system. If you do not use this e-mail program you can uninstall it. Click “add or remove windows components” found in the add or remove programs utility & simply follow the instructions.
Defragment
Many offices contain a large number of files & programs that are valuable & cannot be thrown away. In fact they may contain files that are not even used but still have to be retained for some reason. Although these files must remain in the office they need to be organized. This is why we create file folders that hold groups of files that are related. Than we store them in cabinets that are arranged in alphabetic order.
In a computer the files that are saved are placed on the hard drive. However they are placed according to the time that they were saved. So if you open a word document & save the file as “file A” & than open another document & save it as “file B” you have a “file A” placed next to “file B.” This is fine but if you open “file A” later on & save it again than the added information is saved next to “file B.”
When files are broken up this way it referred to as a fragmented file. This means that the computer must find the first part of the file & then find the second part of the file to open that one word document. This can make your computer run slower. However Windows has created a utility that is meant to rearrange files so that they are no longer fragmented but sit right next to each other.
You can run the disk defragmenter by selecting “all programs” under the start button. Next select “accessories” & “system tools” & you will see “disk defragmenter.” In fact this is also an alternative way to select the disk cleanup mentioned earlier. Before starting the defragmenter you can analyze your hard drive to see if Windows recommends performing the defragmenter. It will either say that you should or should not defragment at this time.
If you need to defragment your computer simply hit the defragment button. It may take your computer a while to finish this task depending on the speed of your computer & the amount of defragmented files. It could take from about 15-30 minutes or more. However you can still use the computer while the disk defragmenter is working.
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